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NSW Women's Week Grants Funding Guidelines

Introduction

NSW Women’s Week celebrates the diverse contributions of women and girls. It is an opportunity to reflect on the social, economic, cultural and political achievements of women and girls and promote gender equality.

NSW Women’s Week will be celebrated between Monday 8 March and Sunday 14 March 2021 to coincide with International Women’s Day on 8 March 2021.

A total of $100,000 will be available for organisations to deliver an event or activity that supports the objectives of NSW Women’s Week, and the NSW Women’s Strategy 2018- 2022 more broadly. For further information on the NSW Women’s Strategy, please visit: https://www.women.nsw.gov.au/strategies-and-resources/nsw-womens-strategy

Given the COVID-19 pandemic, all activities MUST align with relevant NSW Health advice about social distancing, self-isolation, and public health orders

For the latest updates on the Department of Communities and Justice’s COVID-19 response, including information on domestic and family violence, please visit: coronavirus.dcj.nsw.gov.au.

Funding category

Grant funding will comprise grants individual grants from $3,000 of up to $5,000 each.

Project timelines

All funded NSW Women’s Week events must be held during NSW Women’s Week between 8 and 14 March 2021 inclusive.

Key dates

Stage

Date

Grant program opens

11 January 2021

Grant program closes

25 January 2021

Applicants notified of outcome in writing

03 February 2021

Payment of grants to successful applicants

09 February 2021

Women’s Week funded event/activity

Monday 8 March – Sunday 14 March 2021

Project Report & Acquittal

31 July 2021

Grant focus

NSW Women’s Week events or activities will need to align with at least one of the three targeted priorities that women from across NSW have consistently said are important to them in the NSW Women’s Strategy 2018-2022.

1. Economic opportunity and advancement

Economic opportunity and advancement aims to improve women’s financial wellbeing and security, and support diverse and flexible employment opportunities for women and girls.

Funding for events in this category should:

  • celebrate and promote women’s financial wellbeing and security
  • promote diverse and flexible employment opportunities for women and girls
  • celebrate and promote women in diverse employment categories/industries.

Examples of events/activities that may fit into this category are:

  • financial information sessions for women
  • careers advice for women in STEM industries
  • local inspiring women speaking about their work/careers.

2. Health and wellbeing

Health and wellbeing aims to promote and support a holistic approach to women’s health across their lifespan. Women’s physical, social and economic potential is maximised when they are healthy and their health needs are addressed.

Funding for events in this category should:

  • celebrate, promote and support a holistic approach to women’s health across the lifespan.

Examples of some events/activities that may fit into this category are:

  • school information sessions for girls on healthy body image
  • sport participation programs celebrating/promoting health and well being
  • mental health promotion events for managing anxiety and depression.

3. Participation and empowerment

Participation and empowerment recognises the importance of supporting women’s engagement through social networks, access to information and building confidence using diverse representations of women and girls.

Funding for events in this category should:

  • provide opportunities that enable women and girls to actively participate in their communities
  • build confidence and resilience of women and girls
  • celebrate achievements of women and girls.

Examples of some events/activities that may fit into this category are:

  • mentoring events
  • networking events
  • club events promoting/increasing women’s participation.
  • NSW Women’s Week Grants are open to all incorporated not-for-profit community organisations that are registered and approved as not-for-profit bodies by NSW Fair Trading.
  • NSW local councils (and their section 355 committees) operating under the Local Government Act (1993) are obliged to cash match or provide in-kind support up to the value of $5000.

Eligible organisations

Note: Organisations listed on the Australian Charities and Not-for-profits Commission (ACNC) Register must have a current record.

Ineligible organisations

  • individuals or groups of individuals
  • unincorporated organisations
  • for-profit commercial organisations
  • *NSW Government or Australian Government agencies and their entities (including public trusts)

Use of grant funding

Grant funding can be used for the direct costs of the event/activity, including promotion, entertainment, catering, venue hire and transport for participants.

Grants cannot be used to fund the following:

  • any activity of a commercial nature that is for-profit
  • capital works including building work
  • permanent salaries/ wages (costs for temporary tutors/ instructors for your project or event can be included)
  • permanent equipment purchases, e.g. tables and computers
  • business as usual costs or general operating expenses
  • events that encourage gambling such as bingo, or the consumption of alcohol
  • projects and activities coordinated by NSW Government Departments and Statutory Authorities

Inclusive events

NSW Women’s Week Grant funded events and activities will support accessibility to a diversity of people including:

  • Aboriginal and Torres Strait Islander people
  • lesbian, gay, bisexual, transgender, queer or intersex (LGBTQI) people
  • people with disability
  • people from culturally and linguistically diverse (CALD) backgrounds
  • women and young girls in rural and remote communities
  • older and young women

SmartyGrants

Grant application, announcement of successful and unsuccessful applicants and acquittal reporting for the grant will be managed using the SmartyGrants grants management system, created by the Australian Institute of Grants Management.

Eligibility and assessment

Applications will be considered for eligibility against the eligibility criteria in the grant guidelines – see Table 1: Eligibility Assessment. Only those applications that demonstrate eligibility against the criteria outlined in Table 1 will proceed to assessment.

Table 1: Eligibility Assessment

Eligibility criteria

How applicants demonstrate this

Organisation

Organisations must be :

  • Incorporated not-for-profit community organisations that are registered and approved as not-for-profit bodies by NSW Fair Trading.
  • NSW local councils (and their section 355 committees) operating under the Local Government Act (1993) are obliged to cash match or provide in-kind support up to the value of $5,000.

Funding amount

Minimum $3,000 and must not exceed $5,000 (excluding GST).

Project timeline

Proposed projects must be ready for launch in NSW Women’s Week, Monday 8-Sunday 14 March 2021

Previous project acquittal

Outstanding acquittals for any Women NSW grants must be finalised before Women NSW provides new funding.

Excluded items

  1. Any activity of a commercial nature that is for profit.
  2. Capital works including building work.
  3. Permanent salaries/wages (costs for temporary tutors/instructors for your project or event can be included).
  4. Permanent equipment purchases for example tables and computers.
  5. Business as usual costs or general operating expenses.
  6. Events that encourage gambling such as bingo, or the consumption of alcohol.
  7. Projects and activities coordinated by NSW Government Departments and Statutory Authorities.

During the eligibility check process, Women NSW will consider publically available information from the Australian Investment and Securities Commission (ASIC), the Australian Charities and Not-For-Profits Commission (ACNC), the Australian Business Register / Australian Business Number Lookup and other relevant sources if needed.

Applications considered eligible will proceed to the Assessment Stage for assessment by the Panel.

Grant applications will be assessed against the following criteria:

Criteria

Details

Budget

Accurate budget that demonstrates value-for-money

Relevancy

Demonstrated relevance to at least one of the NSW Women’s Week Grants program priorities.

A project that includes at least one of the following themes: economic opportunity and advancement, health and wellbeing, participation and empowerment.

Projects can be information or skill sharing or, recreational activities.

Audience reach

Planned number of people participating.

Participation of specific target groups.

Promotion

Clear promotions plan to ensure the target audience attends.

Assessment Scoring

  1. Successful applications will be assessed based on a scoring system drawn from the   assessment criteria in the Grant Guidelines.
  2. Consideration is made based on a distribution of projects across focus areas, priority cohorts and location.
  3. Subject to the quantity of applications received in these categories, individual scores will be collated, score variances resolved, weighted scoring system will be applied if required.

Applicants must provide a budget for their project or the application will be deemed ineligible.

If the project budget exceeds the requested grant funding, all financial contributions and in-kind supports from all sources must be indicated on the project budget table.

Example: Project Budget

Funding Source

Expense

Amount

Women’s Week Grant

Brochure printing

$500

Women’s Week Grant

Bus hire

$1400

Women’s Week Grant

Speaker’s fee

$500

Women’s Week Grant

Catering

$600

 

Total grant funding

$3000

Local school

Venue Hire

In-kind donation

Coogee Courier

Newspaper Ads

$200

Local business donation

Cultural performance

$300

 

Total cost of project

$1500

Terms and Conditions

Public Liability Insurance

All grant-funded events and activities must be covered by Public Liability Insurance.

If your organisation is not covered, you will need to approach another organisation to sponsor your application so that your event will be covered under their Public Liability Insurance (such as your local council).

A minimum of $20 million Public Liability Insurance is required to receive grant funding.

In all sponsored grant applications, Women NSW primary relationship is with the sponsoring body, as they are responsible for the management of the grant.

Advertising and promotion

All grant recipients are responsible for the promotion and advertising of their event or activity. Successful applicants will be sent a communications pack, which includes the NSW Women’s Week logo, social media tiles, poster image and email/webpage banner to use in their promotions.

Grant recipients must use the official Women’s Week branding on all promotional and advertising materials relating to their grant-funded event or activity.

Successful grant recipients will have their events or activities announced on the NSW Women’s Week webpage.

Funding requirements

Only one application for funding will be accepted per organisation per project. Organisations must not use the money provided for the project, nor any interest earned on the money, for any other purpose beyond what is specified in the approved project description.

The grant recipient will take sole responsibility for the project. All projects must be located within NSW and must be conducted between Monday 8 March and Sunday 14 March 2021.

Any changes to project or event activities must be submitted in writing for approval from Women NSW.

Successful organisations are encouraged to consider advising local MPs of events and inviting them to the event and any associated media opportunities.

Reporting requirements

Upon completion of the project, grant recipients must provide Women NSW with a Final Completion Report and Acquittal Statement (completed online through SmartyGrants) by the date specified in their funding agreement. If an acquittal is not received by the due date, Women NSW may deem the event not to have taken place and may request that any funding that has been provided is repaid within 28 days.

Making your event accessible

Organisers should try to make their event as accessible as possible, including to older people and people with disability. The Australian Network of Disability has a simple checklist at: https://www.and.org.au/pages/event-checklist.html.

Disclaimer

Submission of an application does not guarantee funding. Previous successful applications are not guaranteed funding.

Women NSW accepts no responsibility for the event, irrespective of the funding provided by the agency to support the event, and irrespective of its listing on the NSW Women’s Week website or other Women NSW publications.

Organisations are responsible for meeting their duty of care and all other obligations to event participants, volunteers and other stakeholders. Event organisers should give due consideration to the safety of any children, young people or other vulnerable people involved in their event.

The Office of the Children’s Guardian can provide advice on child safety. Organisations who do not usually work with children or young people should consider partnering with an organisation or other stakeholder who does have expertise in child safety.

Privacy Policy

The Women NSW will collect and store information voluntarily provided by the organisation to enable implementation of the grant program. Any information provided by the organisation will be stored on a database that will only be accessed by authorised personnel and is subject to privacy restrictions. The information will only be used for the purpose for which it was collected.

The NSW Government is required to comply with the Privacy and Personal Information Protection Act 1998. The NSW Government collects the minimum personal information to enable it to contact an organisation and to assess the merits of an application.

Applicants must ensure that people whose personal details are supplied with applications are aware that the NSW Government is being supplied with this information and how this information will be used.

Disclosure of Project Information

Should the grant application be successful, the NSW Government may wish to provide certain information to the media and Members of Parliament for promotional purposes. This information will include your organisation and event name, project description, electorate town and grant amount.

By disclosing information about your organisation and/or sponsoring organisation in this application, you give permission for the information to be used by the NSW Government for the promotion of projects and programs to the general public, events and related activities.

Government Information (Public Access) Act 2009

Information received in applications and in respect of applications is treated as confidential. However, documents in the possession of the Government are subject to the provisions of the Government Information (Public Access) Act 2009. Under some circumstances a copy of the application form and other material supplied by the applicant may be released, subject to the deletion of exempt material, in response to a request made in accordance with the Act.

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Last updated: 23 Dec 2020